They’re Ba-a-ack: Social Security No Match Letters

They’re Ba-a-ack: Social Security No Match Letters

 

On March 25, 2019, the Social Security Administration announced that it resumed its past practice of sending Employer Correction Requests Notices, more commonly known as “No Match” letters, to U.S. employers.  No Match letters notify employers that one or more employees’ W-2 information does not match their information in SSAs records. (SSA had suspended the practice of issuing these notifications in 2012.)   

 

Employers who knowingly employ workers who do not have valid work authorization are subject to stiff penalties. No Match letters that are not acted upon may be used by the government as evidence that an employer knowingly disobeyed the law.

 

However, a No-Match Letter standing alone is not proof of an unauthorized or undocumented worker, it simply means the information on the W-2 does not match what SSA has on file. An employer may not rely solely on a No Match letter as a basis for taking action against an employee identified in the letter. Such action could subject the employer to liability under the  anti­discrimination provision of the Immigration and Nationality Act.   

 

The SSA provides detailed information on No Match notices and step-by-step instructions on how to find and resolve no-match discrepancies.

 

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Bill Egan

Bill Egan

I have 30+ years of experience representing executives, business owners, private enterprises and small-to-midsize public companies as an advisor, counselor and advocate on matters relating to the employment relationship. Informed by years of experience with both routine and unusual employment relationships and workplace situations, I bring a pragmatic, realistic and results-oriented perspective to issues arising in the workplace. Read Bill's Bio.

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